Estimate the real yearly cost of one repeated task your team still does by hand — follow-up, reporting, data entry, whatever it is.
This is a rough estimate based on time and hourly value alone — it doesn't count missed follow-up, delayed reporting, or errors caused by manual handoffs, which usually cost more than the hours themselves.
Book a Free Workflow Assessment →Five hours a week on a manual task feels small in the moment. Multiplied across a year — and across every person doing it — it's usually a much bigger number than anyone expected.
And this calculator only counts the visible cost: the hours themselves. It doesn't count the lead that got followed up on a day late, the report that was wrong because someone fat-fingered a cell, or the customer who went with someone faster.
See How a Workflow Audit Works →Ask your team these four questions. If more than one gets a shrug instead of a clear answer, that's worth a closer look.
Can you name, right now, who owns the next action on every open item on your team?
If you ask three people what a pipeline stage actually means, do you get three different answers?
Does your team distinguish between "we expect this" and "this is confirmed" — or does one date do both jobs?
How much of your last status meeting was spent figuring out what was already true, rather than deciding what to do next?
A Workflow Audit gives you the actual breakdown points — not a rough guess.
Book a Free Workflow Assessment →Want context before you calculate? See AI Tools for Small Businesses and the small-business tasks worth automating first.
