Estimate the real yearly cost of one repeated task your team still does by hand — follow-up, reporting, data entry, whatever it is.
Drag the sliders. Pick a task type to start from typical numbers, add as many tasks as you want, and see how much time you could actually reclaim.
A rough estimate from time and hourly value alone — it doesn't count missed follow-up, delayed reporting, or handoff errors, which usually cost more than the hours themselves.
Want this as a one-page report?
Your tasks, totals, and the fixes that usually pay them back — instant PDF, and I'll email you the Workflow Audit Checklist too.
The calculator tells you what manual work costs. The Workflow Leak Finder tells you where it's leaking — six quick questions, a personalized result, and the fix that usually pays it back.
Find My Workflow's Biggest Leak →Ask your team these four questions. If more than one gets a shrug instead of a clear answer, that's worth a closer look.
Can you name, right now, who owns the next action on every open item on your team?
If you ask three people what a pipeline stage actually means, do you get three different answers?
Does your team distinguish between "we expect this" and "this is confirmed" — or does one date do both jobs?
How much of your last status meeting was spent figuring out what was already true, rather than deciding what to do next?
Ten questions each, answered honestly about a normal busy week. Every diagnostic gives you a score, a plain interpretation, and the two areas to fix first. Nothing is stored or sent.
Can your business grow without making the owner busier? Check whether the operating model is ready for the next stage.
How much of your capacity is actually usable, and how much disappears into dispatch friction, callbacks, and slow closeout?
Does revenue survive the handoff from sales to delivery, or does someone rebuild the sales conversation every time?
Can you manage the portfolio by exception, or does knowing the status still require reviewing every unit?
Does your team trust the CRM enough to run the business from it, or is it just where information goes after the fact?
A Workflow Audit gives you the actual breakdown points — not a rough guess.
Book a Free Workflow Assessment →Want context before you calculate? See AI Tools for Small Businesses and the small-business tasks worth automating first.
