What Is Manual Work
Actually Costing You?
Estimate the real yearly cost of one repeated task your team still does by hand — follow-up, reporting, data entry, whatever it is.
Run the Numbers
Drag the sliders. Pick a task type to start from typical numbers, add as many tasks as you want, and see how much time you could actually reclaim.
A rough estimate from time and hourly value alone — it doesn't count missed follow-up, delayed reporting, or handoff errors, which usually cost more than the hours themselves.
Want this as a one-page report?
Your tasks, totals, and the fixes that usually pay them back — instant PDF, and I'll email you the Workflow Audit Checklist too.
Not Sure Where to Start? Find Your Biggest Leak.
The calculator tells you what manual work costs. The Workflow Leak Finder tells you where it's leaking — six quick questions, a personalized result, and the fix that usually pays it back.
Find My Workflow's Biggest Leak →See What the Workflow Is Costing You
Plug in your own numbers. Each one takes about a minute, and nothing is stored or sent.
Owner Bottleneck Calculator
What the hours you spend answering status questions and approving decisions cost you each year.
Slow Follow-Up Cost Calculator
The jobs and revenue you lose when new leads wait too long for a response.
Two-Week Vacation Test
Could the business run for two weeks without you? Ten questions, a score, and the first three fixes.
Hire vs. Automate Calculator
Compare the yearly cost of paying someone to do a repeated task with automating most of it.
Job Profit Check
Was that job actually profitable? See the real margin after labor and overhead, and the price you’d need next time.
Weekly Owner Report Builder
Fill in the week’s numbers, exceptions and decisions, and copy or print a one-page report.
How Visible Is Your Workflow, Really?
Ask your team these four questions. If more than one gets a shrug instead of a clear answer, that's worth a closer look.
1. Ownership
Can you name, right now, who owns the next action on every open item on your team?
2. Stage exits
If you ask three people what a pipeline stage actually means, do you get three different answers?
3. Dates
Does your team distinguish between "we expect this" and "this is confirmed" — or does one date do both jobs?
4. Meetings
How much of your last status meeting was spent figuring out what was already true, rather than deciding what to do next?
Score Your Workflow in Two Minutes
Ten questions each, answered honestly about a normal busy week. Every diagnostic gives you a score, a plain interpretation, and the two areas to fix first. Nothing is stored or sent.
Scale Readiness Score
Can your business grow without making the owner busier? Check whether the operating model is ready for the next stage.
HVAC Field Capacity Score
How much of your capacity is actually usable, and how much disappears into dispatch friction, callbacks, and slow closeout?
Revenue Handoff Score
Does revenue survive the handoff from sales to delivery, or does someone rebuild the sales conversation every time?
Portfolio Visibility Score
Can you manage the portfolio by exception, or does knowing the status still require reviewing every unit?
CRM Trust Score
Does your team trust the CRM enough to run the business from it, or is it just where information goes after the fact?
Workflow Leak Scorecard
Seven areas, fourteen checks, one score: find where ownership, follow-up, handoffs, and visibility are creating drag before you automate anything.
Want a Real Answer, Not Just an Estimate?
A Workflow Audit gives you the actual breakdown points — not a rough guess.
Book a Free Workflow Assessment →Want context before you calculate? See AI Tools for Small Businesses and the small-business tasks worth automating first.